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Donations


Donated technology equipment may serve as a valuable addition to a school's technology infrastructure, but please keep in mind that there is a "hidden cost" in accepting donated computers. This includes increased time for service, licensing, cost of spare parts and other factors.

Such donations may serve as an unfortunate drain on school and district staff and fiscal resources if they do not meet minimum standards or if they are not in good condition.

"Donated equipment" refers to equipment previously used by individuals or corporations. It does not refer to non-standard equipment purchased new for the purpose of donating to a school. All new equipment must meet district purchasing standards.

To ensure that schools can benefit from donated equipment, it is important for all school sites and donors to follow the guidelines below.*

Please note that there can be no expectation that donated equipment will be able to be repaired if it becomes inoperable.

Computer Donation Policy & DonorsChoose Ownership Policy

 

MINIMUM STANDARDS

 

 Windows PC Computers
  • No more than 4 years old, in complete working order
  • Intel i5 or faster processor
  • 4GB RAM
  • 256 GB hard drive
  • Windows 7 Pro
  • All system and driver software
Apple Computers
  • No more than 4 years old, in complete working order
  • Intel i5 or faster processor
  • 4 GB RAM
  • 250 GB hard drive
  • OS 10.10
  • All system and driver software

Chromebooks

  • No more than 3 years old, in complete working order
  • 4 GB RAM
  • Chromebook management license would need to be purchased by school  (please check purchasing website).

Monitors

  • No more than 4 years old, in complete working order
  • Only flat screen monitors accepted (no CRTs)
Servers
  • No server shall be accepted without first consulting with TIS (see contact info below)

Software

  • Fully licensed
  • Documentation where needed, including installation code
  • Certificates of authenticity where applicable
Laser Printers
  • HP/Brother preferred
  • No more than 3 years old, in complete working order

Inkjet Printers

  • HP preferred
  • No more than 2 years old, in complete working order
 

 

 

 


If you have any questions, contact Technology & Information Services for planning and technical assistance:

* Please note: These guidelines are meant to be firm in order to protect schools from accepting donations that may not be helpful to them. In some rare cases, it may be possible to accept donations that deviate slightly from the guidelines. This may be done only if: 1.) there is a compelling reason to do so, and 2.) a school receives advance permission from TIS.