Use Permits (Facility Rentals)
Facility Use and Rental
Custodial Fee Rates INCREASE Effective September 15, 2022 TO $58.25/ per hour
To register or access Civic Permits go to: mdusd.civicpermits.com.
USE PERMIT SYSTEM
Mt. Diablo Unified School District uses Civic Permits, a user friendly program, that enables the public to request the use or rental of District facilities online. Civic Permits allows the ability to: submit permit applications; determine an estimate of charges; track permit status; and, receive a final invoice.
NOTE: Check the status of your use permit before contacting the Use Permit Office. If your permit is in SUBMITTED STATUS you must contact the site. The Use Permit Office works on requests once the permit status is Pending District Approval.
Please have your permit number ready when calling with questions or changes to any permit.
*Please see Necessary Documents (below in blue box) that we must receive prior to approval of any permit.
KITCHEN USE
If you wish to use a kitchen please fill out the kitchen request form in addition to entering a permit request.
All Fee-based Youth Group Programs (including Enrichment Classes) will be charged for Facility Use.
If you have any Use Permit questions, please contact and have your use permit number ready:
Use Permit Office
(925) 825-7440 Ext. 3804
If your use permit status is in SUBMITTED please contact the site directly.
MDUSD CANNOT ACCEPT CREDIT CARD OR DEBIT CARD PAYMENTS AT THIS TIME.
Checks, Cashier's Check or Cash is accepted.
*Necessary Documents*
1. CERTIFICATE OF LIABILITY INSURANCE:
All user groups must provide a Certificate of Liability Insurance (COI) prior to approval. Upload the insurance information to your Civic Permits account. Do not mail or email it in. Please make sure there is a current COI uploaded with your Use Permit Request. Your COI must have:
- ($2,000,000) liability coverage, for bodily injury & property damage and $4,000,000 aggregate;
- MDUSD must be named as ADDITIONALLY INSURED and received the Additionally Insured Endorsement page; and INCLUDE THE FOLLOWING STATEMENT: "Except for Worker's Compensation Insurance, Mt. Diablo Unified School District, its trustees, employees, and agents, the State of California, are named as Additional Insured under all policies per terms of the attached endorsement (s) and as required by written contract."
- The Certificate Holder box must show listed: Mt Diablo Unified School District, Maintenance & Operations Department, 1480 Gasoline Alley, Concord, CA, 94520.
2. MEMORANDUM OF UNDERSTANDING:
All groups using the MDUSD Fields must fill out and sign a Memorandum of Understanding. Memorandum of Understanding
Please upload with your use permit request.
3. NON-PROFIT
To those groups which fall within the non-profit/direct cost category, enter your 501(c)3 number where indicated on the application form. The 501(c)3 number must be active with the IRS, to ensure the reduced rate.
Use Permit Fee Schedule (Effective June 1, 2022)
Timelines and Charges
All Use Permit Requests must be submitted 30 days in advance of the requested event.
If your Request is approved, you have permission to use the facility at the date and time requested.
- Application fee of $20.00 applies to all use permits.
- A 50% deposit MUST BE PAID PRIOR to the event for all permits. No Permit will receive final approval without a deposit. Currently, the District can only accept check, cashier's check, or cash. No credit card or debit card payments are accepted at this time.
- No Permit will be approved without a current Certificate of Liability Insurance (including additionally insured endorsement page) downloaded with the use permit application on the civic permits account. See blue box for details.
- A $35 cancellation fee applies to all use permits once they have left pending district approval.
- A $35 change fee applies to all use permits once they have left pending district approval.
- A 48 hour cancellation notice to requested site is required on all approved Permits. Failure to provide 48 hour notice will result in a custodial overtime charge of $233.00 (if applicable).
- Any permit requiring custodial services will be charged $58.25 per hour (weekends require minimum of 4 hours).
No refunds will be issued due to acts of nature.
If you have outstanding or unpaid balances with the District, your request will be denied until your account is current.
Excluded Activities at MDUSD
The Mt. Diablo Unified School District cannot sponsor, accept liability, or hold any trip, project, club, tournament, fundraiser, etc., which includes the following activities:
- Trampolines, including mini-trampolines, rebounding devices, etc.
- Bounce Houses, Velcro walls, boxing ring, jousting or inflatables of any kinds such as "Hamster Balls" or "Robo-Surfing"
- Pogo stick or pogo balls
- Scuba/Snorkeling
- Aircraft
- Hang-Gliding
- Bonfires
- Fireworks
- Skateboarding, roller-skating, roller-blading, ice-skating or hover boards
- Wave-boarding or snow-boarding
- Motorcycling
- Auto Racing
- Surfing
- Skiing
- Personal Watercraft
- Dunk Tanks
- Powder Puff Football (without prior approval by General Counsel's office)
- Rocket or jet propelled items (without prior approval by General Counsel's office
Fund-raising projects, carnivals, etc., sponsored by the PTA, PFC, or Booster Club, continue to be excluded from coverage under the District's liability program. The District requires that all parent-faculty and booster clubs carry their own insurance and submit their policy to the Maintenance and Operations Department. The activities listed above, are not permitted under the PTA liability insurance policy. PTA sites should review their policy for green light, yellow light, and red light activities.
